Professional Email for Your Club

Your club deserves professional email without asking members to juggle another inbox. Committee members shouldn't need a second login just to use president@yourclub.com.

Mailcast lets you create role-based email addresses (president@, secretary@, treasurer@) that forward to members' existing inboxes—Gmail, Outlook, whatever they use. One inbox. One login. Professional communication.

What you get

Role addresses, not tied to people
Create president@, secretary@, treasurer@, or any role address. Forward them to whoever currently holds that position. When roles change, just update the forwarding—no new email address needed and no passwords to share.

Group addresses
Create committee@, coaches@, or any address on your domain. Forward to one person or multiple members. Add and remove members instantly as the group changes.

Members keep their inbox
Emails arrive in members' existing inboxes. No second login. No separate system to check.

See every email that arrives
With Mailcast's logging, you can verify which emails reached members, which failed, and why. You'll see sender, recipient, subject line, and delivery status—but never the email contents. Complete visibility without compromising privacy.

Reply professionally from your role address
Committee members reply to external contacts from president@yourclub.com without leaving their inbox.

Centrally managed
One club admin controls all role addresses. Update who holds each position instantly—no DNS changes needed.

Why clubs choose Mailcast

• Professional communication with members, partners, and the public
• Roles survive leadership changes – president@ stays the same even as people rotate
• No IT overhead – setup takes minutes
• Members stay organised – everything in one inbox
• Transparent delivery – know which emails actually arrived
• Affordable – no expensive business email plans

Ready to get started?

Frequently asked questions

Do members need to use a specific email provider?
No. Mailcast forwards to Gmail, Outlook, Yahoo, or whatever they already use.

Can members reply from their role address?
Yes, that's a paid feature. Affordable plans support replying and sending from your club domain.

What happens when someone steps down from a role?
Update the forwarding address in your account. The role address (president@) stays the same; it just goes to the new person. Takes seconds.

Can I create multiple role addresses?
Yes. Set up president@, secretary@, treasurer@, committee@, or any address and forward them to different members.

How do I manage the addresses when people join or leave?
It’s easy to add or remove addresses anytime from your account.

Do I need technical knowledge to set this up?
No. We guide you through DNS setup step-by-step. Most clubs finish in under 5 minutes.

What if we need help setting up?
Email us and we'll walk you through it.

What if we don't have a domain yet?
Register one at any domain registrar for a small annual fee—try Porkbun or Namecheap.

Is forwarding free?
Yes. Forward one domain to your members' inboxes for free, forever. No credit card required.

What costs money?
Multiple domains and the ability to reply/send from your domain are paid features. See our pricing page for details.

Can we upgrade later?
Yes. Upgrade anytime without losing money—unused funds credit to your next bill.

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Mailcast for your situation

Mailcast works for many organisations and individuals. Explore all use cases to see if we're a fit for you.